Free videographer invoice template · No signup needed
Professional invoices for
videographers
Create clean, professional invoices for video production projects. Covers shoot days, editing, colour grading, deliverables, equipment, and licensing.
🎬 Create videographer invoice — free
No account needed · Download PDF instantly
Common videographer invoice line items
Video production invoices cover a wide range of services. Here's what most freelance videographers and filmmakers include:
| Line item |
Notes |
| Shoot day rate | Full or half-day rate, include number of shoot days |
| Pre-production | Scripting, storyboarding, location scouting, call sheet prep |
| Edit — rough cut | Assembly and first cut, typically charged per hour or flat fee |
| Edit — final cut & revisions | Includes agreed number of revision rounds |
| Colour grading | Per minute of finished footage or flat fee |
| Sound design / mix | Dialogue cleanup, music licensing, sound effects |
| Motion graphics / titles | Lower thirds, animated intros, end cards |
| Equipment hire | Camera, lenses, stabilisers, lighting rigs |
| Travel & accommodation | Mileage or transport costs, overnight stays |
| Raw footage licence | If client requests unedited footage for their own use |
| Delivery fee | Hard drive, cloud transfer, or online delivery platform |
Why videographers use PennaPay
🎬
Creative, visual templates
Choose from 8 invoice templates designed to match a creative aesthetic — the Creative and Bold templates are popular with filmmakers.
📁
File delivery (Pro)
Upload finished video files, project exports, or raw footage packages and share them with clients securely via a download link. Pro feature.
🔗
Client portal
Share a private portal link so clients can view, download, and pay their invoice online — no email attachments needed.
💰
Stripe payments
Accept card payments directly via your invoice portal. Clients click "Pay now" and you get notified automatically when paid.
🔁
Recurring retainer invoices
On retainer with a brand or agency? Set up a recurring monthly invoice that generates automatically. Pro feature.
✉
Send invoices by email
Email the PDF invoice directly to your client with one click. PDF is attached automatically.
Frequently asked questions
Is this videographer invoice template free?
Yes, completely free. No account needed. Create your invoice, pick a template, and download as a PDF instantly.
Should I require a deposit before a video shoot?
Most videographers ask for 25–50% upfront before any shoot, especially for large productions. Add your deposit terms in the invoice's "Payment terms" field — for example "50% deposit due before shoot date, balance due on delivery."
How do I invoice for overtime on a shoot day?
Add an "Overtime" line item to your invoice and specify the rate (typically 1.5× or 2× your standard hourly rate) and the number of hours. Be clear in your quote about when overtime rates kick in.
How do I deliver large video files to clients securely?
With PennaPay Pro, you can upload deliverable files directly in the app and share them via a secure client download link — no need for external transfer services like WeTransfer.
What's the best invoice template for a videographer?
The Creative template has a bold, visual feel that suits creative video work. The Bold template makes your brand stand out. The Clean template works well for corporate video clients who expect a more formal presentation.