Pro template · Free trial available
Wedding photography
invoice template
Professional invoices for wedding photographers — full-day coverage, second shooters, album packages, and editing. The Studio template gives your invoices an editorial feel couples love.
Create wedding invoice
Uses Studio template (Pro) · Free trial available
Common wedding photography line items
Wedding invoices are typically the largest a photographer sends. Breaking down your package into clear line items builds trust and avoids disputes.
| Line item | Notes |
|---|
| Full-day coverage (10 hrs) | Lead photographer from getting-ready to last dance |
| Second shooter | Additional photographer for ceremony and reception coverage |
| Pre-wedding consultation | Timeline planning, venue walkthrough, shot list review |
| Editing & retouching | Colour grading and retouching of 400–600 final images |
| Wedding album design | Layout design, revisions, and print-ready album |
| Album printing & binding | Premium flush-mount or layflat album |
| Travel & accommodation | For destination weddings or venues over 50 miles |
Why wedding photographers choose PennaPay
💍
Package invoicing
List every component of your wedding package as a separate line item. Clients see exactly what they're paying for — no hidden costs.
💳
Deposit & balance payments
Send a deposit invoice to secure the date, then a final balance invoice after the wedding. Clients pay by card through the invoice link.
📝
Contracts & e-signatures
Attach a scope-of-work contract alongside your invoice. Clients sign electronically before the big day.
📁
Deliver photos on payment
Upload the final gallery and lock it to the invoice. Files unlock automatically when the balance is paid.
🔔
Payment reminders
Automatic reminders 3 days before due, on the due date, and 7 days after. No more awkward follow-up texts.
📊
Income dashboard
Track outstanding, overdue, and paid invoices across your entire wedding season. Know exactly where your money is.
Frequently asked questions
What should a wedding photography invoice include?
A wedding photography invoice should list coverage hours, second shooter fees, pre-wedding consultation, editing and retouching, album design and printing, travel costs, and any overtime rates. Breaking each into a separate line item keeps pricing transparent.
Should I require a deposit for wedding photography?
Yes. Most wedding photographers require a 25-50% deposit to secure the date. In PennaPay you can send a deposit invoice first, then a balance invoice after delivery. Both support online card payments.
How do I handle wedding photography packages on an invoice?
List each package component as a separate line item rather than a single lump sum. This is more transparent and helps avoid disputes about what was included.
Is this wedding photography invoice template free?
The template page is free to browse. It uses the Studio design which is part of the Pro plan. You can try Pro free — no credit card required to sign up.