Free interior designer invoice template · No signup needed
Professional invoices for
interior designers & decorators
Create elegant, professional invoices for design fees, FF&E procurement, styling, and project management. Supports flat fees, hourly rates, and trade markups.
🛋️ Create interior design invoice — free
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Common interior designer invoice line items
Interior design invoices can cover design services, procurement, and project management. Here's what interior designers and decorators typically invoice for:
| Line item | Notes |
|---|
| Initial consultation | Discovery meeting — flat fee or waived and credited on first payment |
| Interior design fee | Flat project fee or percentage of total project budget (10–20%) |
| Concept & mood board presentation | Design direction, colour palette, material selection — flat fee or included in design fee |
| Space planning & layout | Floor plan and furniture arrangement drawings — per room or project fee |
| FF&E procurement | Furniture, fixtures & equipment — list each item with quantity and price |
| Trade markup | Percentage applied to procured items at trade cost, if agreed with client |
| Project management | Contractor liaison, site visits, scheduling — per hour or flat project fee |
| Styling & installation | Art placement, accessory styling, soft furnishing installation — per day or half-day |
| Home staging | Flat fee or day rate for property sale staging; staging hire fee if rental items used |
| Custom joinery coordination | Design, specification, and supervision of bespoke furniture or cabinetry |
| Photography & documentation | Final shoot coordination — pass-through or included in project fee |
Why interior designers use PennaPay
🛋️
Elegant, on-brand templates
Canvas and Studio templates have a refined, editorial feel that matches premium interior design practices. Add your own logo and brand colour to create a fully on-brand invoice.
📁
Deliver mood boards & specs
Attach concept presentations, mood boards, material schedules, or CAD drawings directly to an invoice via a secure client link. Pro feature.
💳
Deposits & milestone payments
Collect a design retainer upfront, then invoice for procurement and installation separately. Clients pay each invoice by card online — no chasing bank transfers.
👥
Client CRM
Store each client's details, project history, and invoice records in one place. See total spend, outstanding balances, and file history per client at a glance.
💰
Multi-currency support
Invoice international clients or overseas second-home owners in their local currency — GBP, EUR, USD, AED, and 30+ others.
🔗
Client portal
Each client gets a private portal to view their full invoice history, download documents, and pay online — a premium handoff experience that reflects your brand.
Frequently asked questions
Is this interior designer invoice template free?
Yes, completely free. No account needed. Create your invoice, pick a template, and download as a PDF instantly.
How should an interior designer charge on an invoice?
Most interior designers use a combination of a flat design fee and a trade markup on procured items. List your design services (consultation, concept, project management) as line items with clear rates. For FF&E, list each item with the price you're charging the client. If you use a transparent markup model, show the trade cost and markup separately — whatever your contract specifies.
How do I invoice for furniture and procurement (FF&E)?
Create a dedicated procurement invoice (or a separate section) with each item listed: description, supplier or brand, quantity, unit price, and total. Always require a deposit (typically 50–100%) before ordering — you're committing your trade credit with suppliers. Note estimated delivery dates in the invoice notes so the client has realistic expectations.
Do I need to show my trade discount on the invoice?
No — you're not obligated to disclose your trade cost price. Simply invoice the client at the agreed retail or marked-up price. If you've agreed a transparent fee structure (e.g. "trade cost + 25%"), show both figures so the client can verify the calculation.
What's the best invoice template for an interior designer?
Canvas and Studio templates are ideal — they have an editorial, premium feel that aligns with high-end interior design. For a more minimal or Scandinavian aesthetic, the Clean template works beautifully. Upgrade to PennaPay Pro to add your logo and custom brand colour for a fully on-brand client experience.