Free architect invoice template · No signup needed
Professional invoices for
architects & architectural designers
Create precise, professional invoices for design fees, site inspections, planning applications, and project phases. Covers RIBA stage billing, hourly rates, and pass-through expenses.
🏛️ Create architect invoice — free
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Common architect invoice line items
Architectural invoices are typically structured around project phases, percentage fees, or time charges. Here's what architects and architectural designers commonly invoice for:
| Line item | Notes |
|---|
| Initial consultation / feasibility | Discovery and site appraisal — flat fee or hourly rate |
| Concept design (RIBA Stage 2) | Percentage of agreed fee for the concept and brief stage |
| Developed design (RIBA Stage 3) | Coordinated design, structural and building services integration |
| Technical design & drawings | Detailed construction drawings, specifications, and schedules |
| Planning application preparation | Drawing package, planning statement, and submission fee (pass-through) |
| Building regulations drawings | Full working drawings for building control approval |
| Site inspections & contract admin | Per visit rate or percentage of construction cost, specify number of visits |
| Consultant coordination | Structural, MEP, acoustic, or planning consultant liaison hours |
| 3D visualisations & renderings | Per image or package fee for client presentation visuals |
| Reimbursable expenses | Planning fees, searches, printing, travel — at cost or with agreed markup |
| Additional services | Interior design, landscape, furniture specification, project management |
Why architects use PennaPay
🏛️
Structured, professional templates
The Corporate and Clean templates present a structured, precise layout that reflects the professional standards clients expect from an architect.
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Deliver drawings securely
Attach PDFs of drawings, planning documents, or specifications directly to an invoice and share via a secure client link — no email attachments needed. Pro feature.
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Online payments
Clients pay design fees directly from their invoice portal by card via Stripe — professional and frictionless for private clients, developers, and property owners.
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Phase-based billing
Create separate invoices for each RIBA stage or project phase, all linked to the same client — keeping a clear billing record of your full project engagement.
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Multi-currency support
Invoice international clients or overseas developers in their local currency — GBP, EUR, USD, AED, and 30+ others.
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Client portal
Every client gets a private portal to view all their invoices, download drawings, and pay online — a professional handoff experience.
Frequently asked questions
Is this architect invoice template free?
Yes, completely free. No account needed. Create your invoice, pick a template, and download as a PDF instantly.
How should I structure my architectural fees on an invoice?
For phased projects, bill by RIBA stage (or equivalent) — list each stage as a separate line item with a percentage of your agreed fee. For hourly work, list the number of hours, your hourly rate, and the total. Always clearly reference the project name and address so the client can reconcile the invoice with their records.
Can I invoice a percentage of the construction cost?
Yes — percentage fees are common in architecture. List it as "Architectural fee — X% of construction value" and include the construction value in the description so the calculation is transparent. For phased billing, each invoice is a percentage of your total agreed fee, which is itself a percentage of construction cost.
How do I handle reimbursable expenses on an architect invoice?
List each expense as a separate line item with a clear description (e.g. "Planning application fee — pass-through" or "Land Registry search"). Include the actual cost as the line item amount and attach copies of receipts in your client portal. Some architects add a small management fee on top of reimbursables — specify this in your contract and include it as a separate line.
What's the best invoice template for an architect?
The Corporate and Clean templates are ideal for most architectural practices — structured, legible, and professional. For boutique design-led studios, the Handcrafted template offers a more distinctive, considered feel without sacrificing professionalism.