Free invoicing software for tattoo artists
Collect deposits.
Send professional invoices.
Get paid on time.
PennaPay handles the business side so you can focus on the art. Professional invoices, bank-transfer and MobilePay payment links, and client management — built for independent tattoo artists. Online card payments and booking contracts are coming soon.
No credit card required · Free plan available forever
What to include on a tattoo invoice
A clear invoice protects you and sets professional expectations with clients. Here's what tattoo artists typically invoice for:
| Line item | Description |
|---|
| Booking deposit | Non-refundable deposit to secure the appointment — deducted from final price |
| Tattoo session | Hourly rate or flat rate for the tattooing itself |
| Custom design fee | Time spent creating bespoke artwork or stencils |
| Touch-up session | Follow-up appointment to refine healed work |
| Aftercare kit | Cream, wrap and aftercare products sold at time of appointment |
| Travel / convention | Guest spot or convention appearance travel expenses |
| Cancellation fee | Charged when client cancels within the notice window |
Why tattoo artists use PennaPay
💳
Online deposit collection
Send a deposit invoice before the appointment. Every invoice link carries your bank-transfer and MobilePay details today — card payments directly on the link are coming soon.
📝
Booking contracts (coming soon)
Set out cancellation terms, deposit policy and design approval in a contract. Clients will sign electronically before you put needle to skin.
👥
Client records
Keep a profile for each client — contact details, invoice history, messages. Everything in one place, not scattered across DMs and spreadsheets.
🎨
Branded invoices
Upload your studio logo. Your invoices match your brand — not generic accounting software that doesn't know what a flash sheet is.
💬
Client messaging
Discuss design references, placement and sizing in a private thread per client. No more scrolling back through Instagram DMs to find that reference photo.
📊
Earnings dashboard
See exactly what's outstanding, overdue and paid. Know your monthly income at a glance without building a spreadsheet.
Invoice templates for tattoo artists
Start from a template built for your appointment type — consultation, session billing, or cover-up work. Pre-filled line items, ready in seconds.
Frequently asked questions
Can I collect deposits through PennaPay?
Yes. Send a deposit invoice (e.g. 20–30% of the total) — your client pays via bank transfer or MobilePay to secure the booking (card payments directly on the link are coming soon). On the day, send a final invoice for the remaining balance. Both invoices are tracked in your dashboard.
Is PennaPay free for tattoo artists?
Yes. The free plan lets you create and download unlimited invoices with the no-signup maker. Sign up for a free account to save up to 5 invoices at a time — delete and recreate as often as you like. Pro adds unlimited saved invoices and client messaging; online card payments and contracts are coming soon.
Can I send a booking contract before the appointment?
Not yet — PennaPay's contract builder (cancellation window, deposit non-refund policy, design sign-off terms, with electronic client signing) is coming soon. For now, attach your existing contract or consent form as a PDF alongside the invoice.
Do I need an accountant to use PennaPay?
No. PennaPay is designed to be simple enough for anyone to use. Your invoices, payments and client records are all in one dashboard — easy to export at tax time too.