Free invoicing software for tattoo artists
Collect deposits.
Send professional invoices.
Get paid on time.
PennaPay handles the business side so you can focus on the art. Professional invoices, online card payments, booking contracts, and client management — built for independent tattoo artists.
No credit card required · Free plan available forever
What to include on a tattoo invoice
A clear invoice protects you and sets professional expectations with clients. Here's what tattoo artists typically invoice for:
| Line item | Description |
|---|
| Booking deposit | Non-refundable deposit to secure the appointment — deducted from final price |
| Tattoo session | Hourly rate or flat rate for the tattooing itself |
| Custom design fee | Time spent creating bespoke artwork or stencils |
| Touch-up session | Follow-up appointment to refine healed work |
| Aftercare kit | Cream, wrap, and aftercare products sold at time of appointment |
| Travel / convention | Guest spot or convention appearance travel expenses |
| Cancellation fee | Charged when client cancels within the notice window |
Why tattoo artists use PennaPay
💳
Online deposit collection
Send a deposit invoice and collect it by card online before the appointment. No cash, no bank transfer, no no-shows.
📝
Booking contracts
Set out cancellation terms, deposit policy, and design approval in a contract the client signs electronically before you put needle to skin.
👥
Client records
Keep a profile for each client — contact details, invoice history, messages. Everything in one place, not scattered across DMs and spreadsheets.
🎨
Branded invoices
Upload your studio logo. Your invoices match your brand — not generic accounting software that doesn't know what a flash sheet is.
💬
Client messaging
Discuss design references, placement, and sizing in a private thread per client. No more scrolling back through Instagram DMs to find that reference photo.
📊
Earnings dashboard
See exactly what's outstanding, overdue, and paid. Know your monthly income at a glance without building a spreadsheet.
Invoice templates for tattoo artists
Start from a template built for your appointment type — consultation, session billing, or cover-up work. Pre-filled line items, ready in seconds.
Frequently asked questions
Can I collect deposits through PennaPay?
Yes. Send a deposit invoice (e.g. 20–30% of the total) and your client pays by card online to secure the booking. On the day, send a final invoice for the remaining balance. Both invoices are tracked in your dashboard.
Is PennaPay free for tattoo artists?
Yes. The free plan lets you create and download unlimited professional invoices. Sign up for a free account to save them and manage one client. Pro unlocks online card payments, unlimited clients, contracts, and client messaging.
Can I send a booking contract before the appointment?
Yes. PennaPay's contract builder lets you set out your cancellation window, deposit non-refund policy, and design sign-off terms. The client signs electronically — so there's a clear paper trail if a dispute ever arises.
Do I need an accountant to use PennaPay?
No. PennaPay is designed to be simple enough for anyone to use. Your invoices, payments, and client records are all in one dashboard — easy to export at tax time too.